Signature Witnessing – Fast, Secure & Professional Services with Apostille24
Do you need a signature witnessed on an important legal document? At Apostille24, we offer professional notary services to ensure your signature is verified and legally valid. Whether you’re signing a power of attorney, contract, or personal affidavit, we make the process simple and secure—either online or in person at our centrally located office in Stockholm.
In this guide, we explain what signature witnessing involves, why it’s important, and how Apostille24 can help you handle the process smoothly, both nationally and internationally.
What Does It Mean to Witness a Signature?
Witnessing a signature means that an independent third party – usually a Notary Public (Notarius Publicus) – confirms that the individual has signed a document voluntarily and in their physical presence. This process ensures that the signer is who they claim to be and that there’s no fraud, coercion, or misrepresentation involved.
Witnessing a signature is essential for many types of legal documents, including:
- Powers of attorney
- Wills and testaments
- Business contracts
- Loan agreements
- Real estate transactions
- International affidavits
- Invitation letters for visa applications
Why Is Signature Witnessing Important?
A witnessed signature provides legal proof that the document was signed correctly and under proper conditions. It adds a layer of authenticity and trust, especially for:
- Legal disputes: Helps prevent challenges in court by proving a document’s validity.
- International matters: Required for many documents used abroad to be accepted by foreign authorities.
- Visa and immigration: Invitation letters and personal declarations often require a notarized signature.
- Corporate transactions: Boosts document credibility during cross-border business dealings.
In many jurisdictions and international situations, signature witnessing is a mandatory requirement for a document to be recognized as legally binding.
Who Is Authorized to Witness a Signature in Sweden?
In Sweden, the only official authorized to witness a signature and provide notarization services is the Notarius Publicus, appointed by the County Administrative Board. At Apostille24, our Notaries are fully certified and experienced, ensuring that your signature is witnessed in accordance with Swedish law and international legal standards.
Why Choose Apostille24 to Witness Your Signature?
At Apostille24, we combine professional expertise with modern digital convenience to make signature witnessing fast, reliable, and stress-free. Here’s why we’re the preferred choice:
- Secure & Legally Valid Process
All our signature witnessing services are carried out by authorized Notaries Public, ensuring full compliance with Swedish and international legal standards. Your documents will be valid for both domestic and cross-border use.
- Online Signature Witnessing
Prefer to stay home or work remotely? Our user-friendly online platform lets you upload documents, follow simple steps, and get your signature witnessed from anywhere. No need to book appointments or travel.
- Fast Turnaround
Our online service processes your request within 24 hours, and your documents are returned to you by mail within a couple of days.
- Expert Support
Our team of Notaries and legal professionals have years of experience. We ensure your documents are properly signed and certified without delay or confusion.
- Transparent Pricing
We offer competitive and clearly stated prices, with no hidden fees. Get top-quality service without overpaying.
- Track Your Progress
Our digital system lets you follow the entire process online, keeping you informed every step of the way.
How Our Online Signature Witnessing Service Works
Our fully digital service is designed for maximum convenience. Here’s how it works:
- Upload your document via our secure platform.
- Verify your identity following simple steps.
- Our Notary Public reviews and witnesses the signature.
- Receive your notarized document by mail – usually within 1-3 business days but often within 24 hours.
Benefits of the Online Service:
- Save time and effort—no travel needed
- 24/7 availability
- Easy-to-follow instructions
- Fast processing times
In-Person Signature Witnessing at Our Stockholm Office
Prefer face-to-face service? Visit us at our central Stockholm location:
Kungsgatan 37, 5th floor (Elevator available)
Drop-in hours: Monday–Friday, 08:30–16:30
Call to book or ask questions: 08 502 353 37
Benefits of visiting our office:
- Personal legal advice and consultation
- Immediate handling of most documents
- Apostille services available on-site
- Centrally located and easily accessible
International Validity – Apostille & Legalization Services
Need your document to be used abroad? We also offer:
- Apostille Certification: For countries under the 1961 Hague Convention.
- Legalization via Ministry for Foreign Affairs (UD) or embassies for non-Hague countries.
- Certified translations if required by foreign authorities.
Apostille24 ensures your notarized document meets all international requirements – whether you’re applying for a visa, starting a business, or signing an international contract.
Summary: Apostille24 Makes Signature Witnessing Easy
Witnessing a signature is a critical step in ensuring the legal validity of your documents. Whether for personal, business, or international use, Apostille24 makes it easy, secure, and efficient.
Choose the method that works best for you:
- Online – Fast, digital, and available 24/7
- In Person – Professional and personal service at our Stockholm office
Let us handle the legal details so you can focus on what matters. Contact Apostille24 today for expert help with witnessing signatures and notarizing documents.
Vanliga frågor – FAQ
What does notarization mean?
Notarization is a process in which a Notary Public, a legal professional appointed by the County Administrative Board, certifies that a signature on a document is genuine, that a copy of a document matches the original, or that the content of a document is accurate.
What is a notarization?
In short, notarization is a confirmation that something is genuine and accurate. There are different types of notarizations depending on what needs to be certified. Notarization is often the first step in the process of making documents valid for use abroad, for example by obtaining an Apostille stamp.
Whats the difference between Apostille and legalization?
An Apostille is a form of legalization, but there are also other types of legalization that may be required depending on the country where the document will be used. Legalization is a process in which an authority—or a person authorized by an authority—verifies that a document has been issued by a governmental body and signed by an authorized official.
An Apostille is a specific type of legalization used to verify that a document is valid for use in another country. It is an internationally recognized form of legalization under the Hague Convention of 1961.
What countries use an Apostille?
Many countries use Apostille to legalize documents intended for use abroad. A number of countries have signed the 1961 Hague Convention, which is an international agreement that facilitates the use of Apostille certification. Countries that are part of the Convention include Sweden, Spain, Estonia, the United States, the United Kingdom, Australia, New Zealand, and many others.
Where can I get an Apostille?
In Sweden, only legal professionals who have been appointed by the County Administrative Board as Notarius Publicus have the authority to issue Apostille certifications. A Notarius Publicus does not work for the government but holds a state-issued appointment, which grants them the legal right to provide certain official stamps and certifications.
What documents can be Apostilled?
Typically, all types of public documents can be legalized, such as birth and death certificates, marriage and divorce certificates, diplomas and academic transcripts, criminal record extracts, certified translations, and similar official documents.
Do I need an Apostille on my documents if used internationally?
It depends on where the document will be used, the country it originates from, and the requirements set by the entity requesting the document. The Hague Convention applies to approximately 106 countries, and if both countries are members of the Convention, an Apostille is required.
How much does it cost to get an Apostille?
It costs 998 kr to get an Apostille on your document. Notarization is included in the price.